Purchase Requirement

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Annual Townhall 2025

Name of the Event: IndiGo Annual Townhall 2025

Date of the Event: 23rd April, 2025 (Wednesday)

Timing of the Event: 11:00 AM till 06:00 PM

Information Release Date 6th Feb 2025
Last Date for expression of interest 20th Feb 2025

 

Particulars Total Units Exact Requirement
Venue 1
  • We require a banquet hall which can accommodate 1200 people in theater-style seating (chairs included).
  • The venue should provide comfortable, arranged chairs suitable for a large audience, ensuring clear visibility of the stage from all the areas.
  • The space must include adequate lighting and a reliable electricity supply to support audio-visual equipment and other event needs.
  • Basic amenities such as restrooms (close to the hall), air conditioning or ventilation, and sufficient parking facilities (for ~ 300 cars) should be available.
  • Pre-function area – Space required to set up stalls for exhibition (7-8 stalls, ~ 8x8 feet each stall) alongside/ close to the food counters.
  • Green room & luggage room/area - 2 green rooms close to the hall. One room or space to secure the luggage for outstation attendees.
  • 10 MBPS dedicated server and additional Wi-Fi points in the main hall and for each stall at the Expo
Food 1200
  • Lunch buffet for 1200 pax (Veg + Non veg)
  • Evening snacks for 1200 pax (Tea, Coffee and Cookies)
  • Each counter should be managed by skilled staff who can ensure fresh and quality servings throughout the event.
  • The setup should be efficient and hygienic, with all necessary equipment and ingredients provided.
  • A visually appealing presentation, along with quick service, is essential to offer an engaging culinary experience to our employees.
Room 1 1 complimentary room one night prior to the main event for event setup and to oversee the arrangements.
Travel Time - Travel time from Delhi airport should be within 30 minutes
Travel time from Emaar Capital Tower 2 (Gurgaon) should be within 45 minutes

 

Expression of interest:

Please write to tenders@goindigo.in on or before 5 PM of 20th Feb'2025, expressing your interest. Please include the following information:

  • Please mention "IndiGo Annual Townhall 2025 in the email subject.
  • Name of your company and address of the property
  • Briefly describe the hotel, its location and its operator along with Star rating
  • Contact details (Email ID and Cell phone number)